A Tour of an Access Database As you read in the introduction to this book, a database typically refers to any organized collection of information. In Access, however, a database is much more than that: it’s a kind of wrapper to hold other database objects like tables, forms, and reports. An Access database is also relational, which means (among other things) that you can link tables together to combine their information. A computerized database must let you add, store, find, display, and print information. Access does all these things and more.
For each task, Access has different database objects. The Access Window When you start Access, a large window opens on your desktop. When you open a database, its window appears inside this outer one. You can have any number of individual database windows open in Access, so in effect, the Access window is like a desktop-within-a-desktop.
As shown in, all of Access’s toolbars and the task pane also reside in the same window, so it can get pretty busy in there. You can make more room by closing the task pane (click the close button in the upper-right corner) and minimizing any windows you’re not currently using. Up to Speed: Database Objects Defined When you read about Access on the Web or visit a user group, you’ll hear much talk about database objects. Database objects are somewhat similar to objects in the real world, like dogs, trees, ice cream cones, and books. All objects have properties.
A dog, for example, has the properties of color, breed, height, weight, and age. An Access report has the properties of a certain number of columns, a certain content in each column, a certain placement of page numbers, and so forth.
When it comes to databases, the word “object” refers to specific database elements like tables, reports, and forms, all of which are defined in this chapter. The simplest database has only one object—a table. But most databases have many different objects for each function: two or more tables to hold information, forms for various kinds of data entry, several reports for printing, and so on. Queries A query is simply a question you ask Access about the information in your database, like “What are the names and addresses of our customers in Chicago?” or “What are our 10 most expensive products?” Access then searches through your database, finds the information to answer your question, and displays it in an easy-to-read format.
Access lets you create queries quickly and easily by dragging table fields with your mouse and clicking a button. Surprisingly, Access queries can do more than just answer your questions. You can use queries to update or change your data, add new records to a table, create cross tab reports, ask people for information, or connect to other database management systems, like Microsoft SQL Server. You’ll learn how to create queries in and.
See for an example. Reports You can use reports to print your database information or display it onscreen (see ). You can group the information by city or sort the information by last name, for example. You can include totals and other calculations. You can even include graphics. Access lets you tailor reports so that they not only show the information you want but show it exactly the way you want it. For simple lists, you can create reports with plain columns.
For grouped information, you can create columns that stair-step through each group. You can create reports that group together blocks of information or present information in outline format. Seadoo challenger 1800 boats problems. You can apply any of six predefined styles to give your reports a professional appearance. And, of course, you can either print reports or display them on your screen.
Figure 1-4. In your query design (shown on the left), you drag table fields into a grid to tell Access what information you want. In the query result (shown on the right), Access shows the answer to your query in the format and order you chose. If you want, you can also tell Access to sort the query result or even do calculations based on the result. Just as with forms, you design reports by dragging fields into a grid on your screen. If you need a fairly standard report format, you can also have the Access Report Wizard create your report for you.
You’ll learn how to create reports in. Onscreen data-entry forms that check data for accuracy and make sure it’s in the correct format. Saved queries that let you quickly see, for example, only the new customers added in the past week. A form that lets you create mailing labels.
Reports that include calculated values, like totals, or that group records based on city, Zip code, or account balance. You can always add more features to your database later on, but when you start out it’s good to have an idea where you want to end up. You may find some of the forms you need, for example, in one of Access’s templates, so knowing what you want helps save time right from the beginning. Take a piece of paper (or a blank screen) and make a list of the information you want in your database. Names and addresses? Products and orders?
Even if you don’t yet know how the information fits in, get it down in writing. Where to put it will become clear as you learn about Access. Also think about how you need to use your information. Do you plan to look at long lists of items, for example, or do you need to store large volumes of information, like the standard documents your company uses? When you’ve jotted down some notes, your database begins to take shape. You’re ready to launch Access and get to work.
Up to Speed: Where Forms Come In A database is a collection of individual records organized in a way that makes it easy to add, edit, or update records as well as search for and retrieve information. Using a form is the easiest way to add records or modify existing ones. Forms—either on paper or computerized—offer a way to collect information and often become an actual record. You probably already have a fair amount of experience with forms because you’ve had to fill out medical questionnaires, tax and insurance documents, and credit and employment applications. Each part of a form—called a form field—asks for very specific details, like your last name, your Social Security number, your phone number, your street address, your city, and so on. These form fields usually correspond to individual fields found within an individual record in a database.
As you begin to work with databases, you’ll see that forms play a role in Access as well: You often use them to enter information into a database. Thinking about something you know fairly well—those pesky forms you have to fill out—helps you appreciate how to design a database so you can obtain and enter all the required details. Access gives you two main ways to create a database.
The method you choose depends on your specific database needs. You can create a database. With the Access Database Wizard. Access includes 10 predefined databases (templates) designed for common purposes, like tracking customer orders or managing expenses. With this method you use one of the templates as a rough draft of your database.
If the template’s database fits your needs perfectly, you can then use it without modification; otherwise, you can change it as you wish. From a blank database. With this method you design and create all the database tables, forms, reports, and other objects yourself. (For more detail on creating a database from scratch, see.) The easiest way to create a database is to use the Database Wizard with one of Access’s database templates. Each database template includes tables, forms, reports, and links that are custom-tailored for a specific kind of database. Figure 1-6. The New File task pane has three sections: the New section, Templates section, and Recently Used Templates section. In the Templates section, you can choose a template on your computer or from Microsoft’s Web site. In the Templates section of the New File task pane, click “On my computer.” Access displays the Templates dialog box.
Near the top of the Templates dialog box, click the Databases tab. The dialog box moves the Databases tab to the front and shows the database templates available on your computer. Asset Tracking. This database keeps information about your company’s assets, like computers, printers, desks, and phones. It also keeps information about your company’s employees, departments, and vendors. Contact Management. This database keeps information about contacts, including names, addresses, phone numbers, email, phone call logs, and your notes about each contact. Event Management. This database keeps information about events your company sponsors, like trade shows, seminars, and parties.
It includes information about events, event pricing, attendees, and your employees. Expenses. This database keeps information about employee expense reports, including expense details and expense categories. Inventory Control. This database keeps information about your company’s inventory, including products, suppliers, purchase orders, and shipping. Ledger. This database keeps information about your company’s finances, including transactions, accounts, and account classifications. Order Entry. This database keeps information about customer orders, including orders, payments, payment methods, and shipping methods. Resource Scheduling. This database keeps information for project planning, including resource availability, scheduling, and due dates. Service Call Management. This database keeps information about customer service requests, including work orders, labor required, parts, and payments.
Time and Billing. This database keeps information for billing clients, including projects, time cards, work codes, and payments. Figure 1-7. The Templates dialog box lets you choose the database template on which to model your new database. If you pick the wrong template, you can start over with a different template. When you click Cancel, Access throws away all the design choices you made.
On the Databases tab, click the Order Entry template, and then click OK. Access displays the New Database dialog box.
In this example, you’re creating an order entry database. Depending on the template you pick, the steps may differ slightly from the ones you see here. In the New Database dialog box, browse to where you want to save the file and type TypewriterOrders as the filename. To keep the examples in this book organized, you may want to create a folder in My Documents called, for example, Practice Databases and save this database there. Access creates the new database and then displays the first Access Database Wizard screen, as shown in. Make sure that your computer is connected to the Internet. Choose File → New.
Access 2003 User Manual
In the New dialog box, click Templates on Office Online. On Microsoft’s Template Web page, click Microsoft Office Programs. Under Access, click the template category you want to see (Business, for example).
Click the name of the template you want. Click the Download Now button. People who’ve used Access have rated the popularity of the templates on Microsoft’s Web site on a scale of zero to five stars.
Some of the templates require a specific version of Access, like Access 2000. (The Web site warns you about that if you try to download a template for an Access version different from the one you have.). Phase 2: Choosing Table Fields In the second screen, you can choose the fields for the wizard to include in each table. On the left side of the second Database Wizard screen (see ), Access lists the tables that the wizard can create. On the right side, Access lists the fields that you can put into the currently selected table.
Every field that will be in the table has a checkmark in the box next to it. You can sometimes remove a field from the selected table by clicking its box to uncheck it. However, the wizard requires certain tables to have specific fields because without those fields, the tables wouldn’t serve their intended purposes. For example, Access requires the Customer Information table to have a Customer ID field, because without one, the table would lack a foolproof way to identify each customer. If you try to turn off a required field, the wizard politely but firmly refuses.
Figure 1-9. The second Access Database Wizard screen lists the tables in the new database and the fields in each table. The Order Entry template, shown here, includes tables that keep information about orders, customers, payments, and shipping. To add a field to the selected table, click the box next to it. Try clicking different tables in the “Tables in the Database” list and notice how the “Fields in the Table” list changes to show only the fields in the selected table.
The template usually has all the fields you need preselected for a particular table. However, if you want to keep extra information, like each customer’s email address, you need to turn on these fields in the template. In the “Tables in the Database” list, click the Information About Employees table. In the “Fields in the Table” list, the wizard shows the fields it plans to put in the table. The box next to the Home Phone field is turned off.
Click the box next to the Home Phone field. The wizard turns on the field’s box. When the wizard creates the Information About Employees table, it now includes the Home Phone field. In the Tables list, click the Customer Information table.
The wizard shows the fields it plans to put in the table. In the Fields list, drag the scroll bar down to see the rest of the field list. Click the box next to the Email Address field to turn it on. The wizard adds Email Address to the list of fields it’ll put in the Customer Information table.
In the Style list, click Blends. The wizard shows a preview of what the style looks like, as shown in. You can click some others to get an idea of what they look like.
Click Next. Access displays the fourth Database Wizard screen (see ) where you choose a style for reports. 2018 burgman 400. This screen works the same way as the previous one, except that styles are now applied to reports instead of to forms. In the Style list, click the style you want. For this example, choose Bold. Click Next. Access displays the fifth—and final—Database Wizard screen.
You’ve chosen styles for your onscreen forms and reports. Next you’ll add the final touches: a title for your database and, if you wish, a picture to jazz up the appearance of your reports. Figure 1-12. On the fifth Access Database Wizard screen you can type a title for your database and choose a picture. If you choose a picture file, the screen shows a preview of the picture in the lower-right corner of the screen. This picture shows a 1947-model Royal Quiet Deluxe typewriter. Turn on the checkbox labeled “Yes, I’d like to include a picture.” Click the Picture button.
Access displays the Insert Picture dialog box. Browse to and select the file RoyalQuietDeluxe1947.jpg, and then click OK. The wizard adds the picture to your report design and shows a preview in the dialog box. If everything looks good, click Next. Access displays the final Database Wizard screen. Click Finish.
The wizard creates your database. Access cranks for a few moments while a message box displays its progress in creating the database. The wizard prompts you to enter information about your company (see ). Figure 1-13. If you leave the “Yes, start the database” radio button turned on, when you click Finish, Access asks you to fill in some basic information—like your company name and address—then launches your new database so you can get to work.
In the form boxes, type the appropriate information. For this example, type: Company: Cambridge Typewriters Address: 123 Font Street City: Cambridge State/Province: MA Postal Code: 02138 Country/Region: USA Sales Tax Rate: 0.05 Default Terms: Net 30 Invoice Descr: For Items Ordered Phone Number: 617-555-9876. At the top-right corner of the form, click Close. The wizard starts your database.
Onscreen you see a switchboard (see ), which is a panel with buttons you can click to open tables, generate reports, and do other database tasks. On the Main Switchboard panel, click the button labeled Exit This Database.
Access closes the TypewriterOrders database. You’ve finished creating your database and its features.
Next you’ll explore what you’ve made. Choose File → Open. The Open dialog box appears. Just as if you were opening any document in Windows, you can use this box to locate and open Access databases anywhere on your PC. Browse to and select TypewriterOrdersexample.mdb. Then click Open. Before opening the database, Access displays a warning box.
This message merely means that Access databases may contain programming code that could harbor computer viruses, not necessarily that it does contain them. The box has three buttons: Cancel, Open, and More Info. If you created a database yourself or obtained it from a trusted source, the database is probably safe. Click the Enter/View Orders by Customer button. Access opens the Orders by Customer form, in which you can view order records or add new records.
Notice that the top of the form has information about one customer, while the bottom of the form has a table showing all the orders that the customer has placed. (For more about forms, see.). In the Orders by Customer form, click the Orders button.
Access opens a new form window that shows the details of orders placed by the customer whose record you were viewing. Click the Close button at the top of the Orders window, and then use the same method to close the Orders by Customer window. Click the Enter/View Other Information button. Access displays another switchboard with buttons for entering and viewing information. See for the full story. Click the Return to Main Switchboard button. You’ve learned how to click switchboard buttons to do database tasks or to display subswitchboards.
This skill may lack the excitement of bungee-jumping, but it’s a more useful skill in real life. From the Window menu, choose 1 TypewriterOrdersexample: Database. Access closes the switchboard and displays the Database window. The switchboard is handy, but it limits what you can do to what’s available in its menu buttons.
The Database window, on the other hand, lets you get “under the hood” of your database to create, edit, view, and add information to tables and other database objects. In the sections coming up, you’ll use the Database window to change a table design, use a form, and print a report (see ).
Generally, a download manager enables downloading of large files or multiples files in one session. Many web browsers, such as Internet Explorer 9, include a download manager. Stand-alone download managers also are available, including the Microsoft Download Manager.
If you do not have a download manager installed, and still want to download the file(s) you've chosen, please note:. You may not be able to download multiple files at the same time.
In this case, you will have to download the files individually. (You would have the opportunity to download individual files on the 'Thank you for downloading' page after completing your download.). Files larger than 1 GB may take much longer to download and might not download correctly. You might not be able to pause the active downloads or resume downloads that have failed. The Microsoft Download Manager solves these potential problems. It gives you the ability to download multiple files at one time and download large files quickly and reliably. It also allows you to suspend active downloads and resume downloads that have failed.
Microsoft Download Manager is free and available for download now. KB Articles:. Microsoft® Office 2003 Service Pack 3 (SP3) represents a major evolution in security for Office 2003. It further hardens the Office suite against potential attacks and other security threats. This service pack also includes fixes that have been previously released as separate updates for Office 2003. You can get specific information about this update in the Microsoft Knowledge Base article. Included in this Service Pack This service pack includes significant new security updates.
Installation instructions To install this update, do one of the following:. Use (recommended). Microsoft Update consolidates updates provided by Windows Update and Office Update into one location and enables you to choose automatic delivery and installation of high-priority updates. Use on the Office Online Web site.
After running the automatic detection, Office Update prompts you to install updates and service packs that bring your Office products up to the best quality available. Office Update is not supported on Windows Vista. Install only Office 2003 SP3.
To do this, follow these steps:. Download the file Office2003SP3-kb923618-FullFile-enu.exe by clicking the Download button at the top of this page. Save the file to your hard disk drive. It is recommended that you quit any programs you are running.
In Windows Explorer, double-click the.exe file that you saved to your hard disk drive, and follow the instructions on the screen. SP3 will install even if a publicly available update has already been installed on your computer. When using other Microsoft Office products If you are using the following Microsoft Office products, we recommend that you get the latest service packs:. Office 2003 Multilingual User Interface Pack (MUI):. Office 2003 Proofing Tools:.
Visio 2003:. Project 2003:. OneNote 2003:. Outlook Live 2003:. Outlook 2003 with Business Contact Manager Update: If you are using Office Communicator 2005, you should exit Office Communicator prior to installing Office 2003 SP3.
If you do not exit Communicator, you will be required to reboot your computer after Office 2003 SP3 has been installed. For more information, see Microsoft Knowledge Base article. To remove this download There is no uninstall feature for this download. For more information, see the Microsoft Knowledge Base article. Administrator resources Administrators working in managed environments can find complete resources for deploying Office updates in an organization on the.
When you double-click the executable package, installation begins. To extract the patch files (.msp files), you must use a command line. The command line and instructions are included in the Knowledge Base article. See Microsoft Knowledge Base article for further information about this update.
Below is a list of Installation/Owner Manuals that are intended to provide descriptive and easy to follow instructions. In addition, these manuals will keep you current of factory recommended operation and maintenance techniques.
Following the Installation/Owner Manuals is a list of special instructions for non-typical installs for certain model trucks. See.NOTE below for specific information on special instructions. If these instructions do not address your needs, please contact us for additional information that may be available for your specific truck/cover model. ACCESS ® Installation and Owner's Manual:. LITERIDER® Installation and Owner's Manual:. LORADO® Installation and Owner's Manual:. VANISH® Installation and Owner's Manual:.
TONNOSPORT® Installation and Owner’s Manual:.NOTE: Some model trucks require special insert instructions to aid with installation. See list below for special insert instructions needed for specific model trucks. All special instructions must be used with appropriate Installation/Owner’s Manual listed above.
On top of our basic coverage, we offer: Basic Coverage 36 months/36,000 miles (all components other than normal wear and maintenance items). Powertrain Coverage 60 months/60,000 miles (engine, transmission/transaxle, front-wheel-drive system, rear-wheel drive, seatbelts and airbags). Rust-Through Coverage 60 months/unlimited miles (corrosion perforation of sheet metal). Emissions Coverage Coverages vary under Federal and California regulations. Refer to applicable Warranty & Maintenance Guide for details. On top of our basic coverage, we offer: Hybrid-Related Component Coverage Hybrid-related components, including the HV battery, battery control module, hybrid control module and inverter with converter, are covered for 8 years/100,000 miles. The HV battery may have longer coverage under emissions warranty.
Refer to applicable Warranty & Maintenance Guide for details. Powertrain Coverage 60 months/60,000 miles (engine, transmission/transaxle, front-wheel-drive system, rear-wheel drive, seatbelts and airbags). Rust-Through Coverage 60 months/unlimited miles (corrosion perforation of sheet metal). Emissions Coverage: Coverages vary under Federal and California regulations. Refer to applicable Warranty & Maintenance Guide for details.
For accessories purchased at the time of the new vehicle purchase, the Toyota Accessory Warranty coverage is in effect for 36 months/36,000 miles from the vehicle's in-service date, which is the same coverage as the Toyota New Vehicle Limited Warranty. For accessories purchased after the new vehicle purchase, the coverage is 12 months, regardless of mileage, from the date the accessory was installed on the vehicle, or the remainder of any applicable new vehicle warranty, whichever provides greater coverage, with the exception of car covers. Car covers are warranted for 12 months from the date of purchase and do not assume any coverage under the Toyota New Vehicle Limited Warranty. Each Toyota Certified Used Hybrid and Vehicle comes with a 12-month/12,000-mile limited comprehensive warranty from date of certified purchase. Each Toyota Certified Used Hybrid is covered by an 8-year/100,000-mile Factory Hybrid Vehicle Battery Warranty, including the HV battery, battery control module, hybrid control module and inverter with converter. The HV battery may have longer coverage under emissions warranty. Refer to applicable Owner's Warranty & Maintenance Guide for details.
Additionally, all Toyota Certified Used Vehicles are backed by a 7-year/100,000-mile Limited Powertrain Warranty (from original date of first use when purchased as new). We also add a 1-year 24-hour Roadside Assistance Plan (from original date of TCUV purchase). For the enhanced peace of mind of an available Extended Vehicle Service Agreement, please visit. Here are a few of the features and benefits of the Toyota Certified Limited Powertrain Warranty:.
Valid at over 1400 Toyota dealerships in the U.S. And Canada. Transferable at no cost for added resale value. Travel protection.
Substitute transportation. Toll-free line assistance The following major components are covered by the Toyota Certified Limited Powertrain Warranty:. Engine Components. Manual Transmission. Automatic Transmission. Axle Assembly Components. Hybrid Components.
Comments are closed.
|
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |